How Do I Clean Up My Outlook Inbox?

In Outlook, choose File> Tools > Mailbox Cleanup.
Practise whatever of the post-obit:
- View the full size of your mailbox and of individual folders within it.
- Find items older than a certain appointment or larger than a certain size.
- Annal items past using AutoArchive.
- View the size of your Deleted Items folder and empty your Deleted Items binder.
- View the size of your Conflicts folder and delete this binder.

Best practices to keep your mailbox lean

If your email is stored on an electronic mail server such equally Exchange, when your mailbox reaches its upper limit your administrator might start limiting functionality. For example, at ninety MB you might get a warning, at 100 MB you might be unable to send email, and at 110 MB yous might exist unable to receive email.

Hither are some ways to keep your mailbox size under command:

Archive older items – Move erstwhile items you want to keep to an archive. You tin can create a separate Outlook Information File (.pst) that you can open from Outlook any time you lot need it. By default, Outlook automatically archives items at a regular interval. You tin also archive items manually whenever you desire. That fashion, you tin can make up one's mind which items to archive, when to archive them, and where to store them.

Notation:If you don't see the Archive control, your organisation may accept turned off the feature.
Empty the Deleted Items folder – Empty the Deleted Items folder frequently to brand sure yous aren't keeping messages you don't need.
Empty the Junk Email folder – Periodically empty the Junk Email folder to save your inbox space for letters you lot really want.
Store attachments outside your mailbox – As attachments accumulate over time, they can take upwardly a lot of space. For attachments you want to go along, consider saving them to a team site, to OneDrive, or to folders on your computer.

In Outlook, choose File> Cleanup Tools > Mailbox Cleanup.
Do any of the following:
- View the total size of your mailbox and of individual folders within it.
- Observe items older than a sure date or larger than a certain size.
- Annal items past using AutoArchive.
- View the size of your Deleted Items folder and empty your Deleted Items folder.
- View the size of your Conflicts folder and delete this folder.

All-time practices to keep your mailbox lean

If your email is stored on an e-mail server such every bit Exchange, when your mailbox reaches its upper limit your administrator might start limiting functionality. For case, at xc MB you might get a warning, at 100 MB you might be unable to transport electronic mail, and at 110 MB you might be unable to receive email.

Here are some ways to keep your mailbox size under command:

Annal older items – Motion onetime items y'all want to keep to an annal. Y'all can create a split up Outlook Data File (.pst) that you can open from Outlook any time you need it. Past default, Outlook automatically archives items at a regular interval. You can also archive items manually whenever yous want. That way, you lot can decide which items to archive, when to archive them, and where to shop them.

Annotation:If you don't run across the Archive command, your organization may take turned off the feature.
Empty the Deleted Items folder – Empty the Deleted Items folder often to make certain yous aren't keeping letters you don't need.
Empty the Junk E-mail folder – Periodically empty the Junk E-mail folder to salve your inbox infinite for messages you actually desire.
Store attachments exterior your mailbox – As attachments accumulate over time, they can accept up a lot of space. For attachments y'all desire to go on, consider saving them to a team site, to OneDrive, or to folders on your computer.